22nd August 2008

At SAMsource our principal activities are providing Software Asset Management related information and training to help all organisations that use commercially licensed software to save money and avoid compliance risks.

The SAMsource privacy policy applies to the SAMsource Library.

Anonymous Access - Parts of the SAMsource sites are open to anonymous access without disclosing your personal data.

Where data is required for you to access any of our services (for example Membership of the Library) we will collect personal information from you that you volunteer - more below.

Otherwise we do not collect any other information and certainly do not share any information that you have volunteered with any other organisation or party unless permission is granted by you.

Automatic Collection of Information
We do not automatically log personal data nor do we link information automatically logged by other means with personal data about specific individuals.

We do not use cookies to store personal data nor do we link non-personal information stored in cookies with personal data about specific individuals.

Data Collection and Purpose Specification
We collect personal data that you volunteer while using our services.

We do not collect information about our visitors from other sources, such as public records or bodies, or private organisations.

We do not collect or use personal data for any purpose other than that indicated in the table below.

If we wish to use your personal data for a new purpose, we offer you the means to consent to this new purpose: by indicating in a box at the point on the site where the personal data is collected.

Children's Privacy
We do not knowingly collect personal data from anyone below the age of 18.  If you are under the age of 18 you should not enter information on this website or ask an adult to do so for you.

Disclosure and Visitor Choice
We do not disclose your personal data to any other organisation.

Confidentiality / Security
Personal data
Currently (November 2008) we do not give visitors to SAMsource.com the option of using a secure transmission method to send us their personal data.  As site traffic grows we will put secure transmission methods in place.

We have however implemented security policies, rules and technical measures to protect the personal data that we have under our control from:
  •     unauthorised access
  •     improper use or disclosure
  •     unauthorised modification
  •     unlawful destruction or accidental loss

All our employees and data processors who have access to and are associated with the processing of personal data, are obliged to respect the confidentiality of your personal data.

We ensure that your personal data will not be disclosed to government institutions and authorities except if required by law or other regulation.

The only user data SAMsource retains is:
  • First name
  • Last name
  • email address
  • and password which we never see as it is encrypted (cryptographic hash)

The SAMsource newsletter subscriber list is administered by MailChimp.com (MailChimp privacy policy) which only we at SAMsource have access to.  The information held is:
  • First name
  • Last name
  • email address

SAMsource will never share this information with any third party unless explicitly agreed to by the user.

Financial details
With regard to all information collected during the purchase of membership subscriptions for SAMsource.com, i.e. credit card and address details, we do NOT store any financial information ourselves, everything is managed and controlled by our shopping cart partner FoxyCart (FoxyCart privacy policy see "Stores using foxycart" about half way down the page) and payment partner PayPal (PayPal Privacy Policy).

At SAMsource we have no visibility of credit card details, we are simply informed of any purchase that takes place so that an account can be established on the SAMsource to allow access.

Access to the personal data we may hold about you
If you would like to ask us whether we hold information about you or what information we have then please Contact the source...

We will provide you with a readable copy of the personal data that we have about you within a week.  We will require proof of your identity to release this information.

We will provide the information without any charge.

We allow you to challenge the data that we hold about you and, where appropriate the data can be amended.

We reserve the right to refuse to provide our visitors with a copy of their personal data, but will give reasons for our refusal.

We do, however, allow you to challenge our decision to refuse to provide you with a copy of your personal data.

Privacy Compliance
Our privacy policy is compliant with the following instruments:
  • Council of Europe - France
  • European Commission - Belgium
  • The Office of the Data Protection Registrar - UK

Privacy Support
If you have an enquiry or concern about our privacy policy, please Contact us

Information that we collect
Sign up to the SAMsource Newsletter requires your email address.

For Membership of the SAMsource Library we request the following information:
Required information - username, email, password
Optional information - Full name, Country, State, Zip

Required information - username, email, password - as with the SAMsource Library membership.

We do not collect information about any of our users from public records or bodies, nor from private organisations.